How will I be notified if my visa application is rejected?

If your Schengen visa application is rejected, you will be notified officially in writing — embassies are required to provide a clear explanation. Here’s how you’ll receive the decision 👇 📨 1. Written Refusal Letter (Official Decision Form) You will receive a formal refusal notice when you collect your passport from the: • Embassy / Consulate, or • Visa Application Center (VFS / TLScontact) This letter includes: • The specific reason(s) for rejection • The date of the decision • Information on how to appeal • Whether you can reapply immediately This is the most important document because it tells you exactly what went wrong. 📱 2. SMS or Email Notification (Optional) If you opted for SMS/email updates from VFS or TLScontact, you may receive a message like: • “Your passport is ready for collection.” The actual rejection details are only provided in the physical refusal letter. Embassies do not explain the refusal via email or phone. 📖 3. Passport Returned Without Visa Sticker Your passport will be returned without a visa sticker, and the refusal notice will be attached to it. 💡 Outbound Singapore Tip: We help you read and understand the refusal letter — explaining what went wrong and guiding you on the best next steps, whether it's: • Correcting documents and reapplying, or • Filing an appeal (for embassies that allow it) Our goal is to turn a rejection into an approval with a stronger, cleaner application.